Surely, in your day-to-day life, you will find lots of occasions to celebrate something: a meeting with friends or a few drinks after work. No matter the reason, we are sure that all of them deserve that you dedicate time to make it an unforgettable event.
For this reason, Jalsa Lawn prepared a guide in which we explain step by step everything you have to take into account to organise an unbeatable party. We know that organising a private party is not the same as a professional one. But don’t worry, because we will tell you how to do it in detail.
Choose the date and time
Whether you have to organise a social or corporate event, it is very important to schedule your event. Not only to plan but also to notify your guests so they can reserve that day for you.
If you want your event to be a success, we recommend that you take some things into account, such as:
The time you have to dedicate to the organisation: Set a realistic goal and think about how much time you can dedicate to planning the party. Based on that, define a date with which you feel comfortable.
Holidays and bridges: They are not the best time to organise a party, since it is possible that many people have other plans.
Budget
It is something that must be kept in mind since it can vary down to the smallest detail. If it is a private party, the money will most likely come out of your pocket. However, for a corporate occasion, it is the company itself that usually has a budget for these events.
Therefore, it is essential that you are clear about the type of party you want to organise. Another very important point is to know what you are going to spend that money on. Dividing the total amount into small percentages can be very useful.
Thus, you will have a fixed amount of money for each part of the party, and you will avoid complications.
Choose the ideal place
One of the key choices you will need to make is this one. Each event has a perfect place for its celebration, but you have to know how to find it and that is not easy.
Therefore, there are certain issues that you will have to pay attention to when choosing:
Location: Look for an accessible space so that both you and the guests can arrive without any complications. It is important to check if the place has its own parking or if there is a public parking lot in the area.
Indoor or outdoor: The time of year in which you organise the party will completely influence this decision. If it is in spring or summer, a place with open spaces is most enjoyable. Even so, our recommendation is that you always have a plan B in case the weather decides to surprise you. If it is in autumn or winter, the ideal is to do it indoors to shelter from bad weather.
Acoustics: What is a party without music? The acoustics of the place must be good, and it is essential to check them, especially if you are going to have performances or shows that require microphones.
Distribution of the space: If your party is going to have live music or activities, it is essential that you check how to distribute the space. This will ensure that the equipment enters without a problem and the guests can comfortably enjoy any entertainment. Check with the space what you can and cannot do so that there are no complications.
The guest list
If you have opted for a family party, make a list of all the people you would really like to have with you. As a host, you are the first one who has to enjoy, so avoid the presence of people with whom you do not feel comfortable.
If, in the end, you have decided to organise a company celebration, the important thing is who should be there. In this case, commitments are a priority, so it is essential to check that you do not forget anyone. It includes employees, directors, suppliers, collaborators, and anyone who participates in any way in your corporation.
Design the invitations
The type of invitation and the delivery method may also be different depending on the celebration. Even so, in both cases, you can opt for both the printed and digital formats.
The first is more classic and usually remains in the memory, but it has a higher cost. However, the second one is more comfortable and modern, and you will avoid the cost of printing and shipping.
Food and drink
This may be one of the essential parts of the party. Therefore, it is important that you do not neglect any detail. Check if the space has its own kitchen to find out if you should hire the services of an external caterer.
Ideally, for a party, you should opt for a setup with easy-to-eat appetisers. This format is more informal and allows guests to interact with each other more freely.
Another great idea is to bet on food stations, a very fashionable trend. Food stalls and show-cooking bring originality and fun. Include some of them in your event, and success is assured. Also, do not forget the mixed drinks and cocktails for the dance.
Decor
Decoration plays a fundamental role if you want to add an original touch to your party. Therefore, our recommendation is that you spend time on this issue.
At these parties, all the decoration elements have to go according to the chosen theme. Thus, you will achieve a much more special setting that will make your guests enjoy themselves to the fullest.
On the other hand, for non-themed parties, decoration is not essential, but it does help create an impressive environment.
Choose the music
Music is in charge of giving that most fun and carefree touch to any celebration. Thus, for the beginning of the celebration, you can opt for jazz or ambient music. However, for party time, having a DJ play the music of the moment is a great option.
Keep in mind that you should choose the music with all your tastes in mind. There are many guests, each with their own preferences. For this reason, the musical selection must adapt to all requests so that everyone can enjoy it to the fullest.
Leisure and entertainment
Enlivening the party with proposals and fun activities is a sure hit. These will help create a casual and fun environment where everyone has a great time. For a private party, the ideal is to propose easy games that do not involve a very high cost.
In the case of company celebrations, it is normal that you have a higher budget for entertainment. So you can bet on spectacular performances or much more original proposals. We suggest some ideas such as doing a flash mob, magic and circus shows, comic performances, and a photo booth.
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